Introduction:
Whenever you want to converse with your loved ones, you should have a chatting app on your phone. In this modern age of technology, most of our time is spent on these chatting applications. We use them for our daily talks, live updates and work related conversations. Whatsapp is also one such popular chatting app among them. It’s an all-rounder that meets every need of yours. You can use it for a personal conversation, a group chat or even work or education related matters. But the most amazing thing about WhatsApp is that it keeps a lot of data in its database. This data includes larger conversational threads too. These conversations are saved in it safely for years.
But sometimes you need to summarize your entire WhatsApp conversation. Maybe you need it for a short overview for a specific reference or you want to share that summary with someone else. Maybe you need it to save some important details from it. At that time, you don’t have enough time to reread every message of the entire conversation. Don’t you know how you can do so?. Don’t worry! In this article, I will be giving all of the details about how to summarize an entire WhatsApp conversation. So what are you waiting for?. Let us start the article!.
Manual Summarization:
The most simple method by which you can summarize your entire WhatsApp conversation is the manual method. In it, you will have to go through all of your chats. And then pick the important information and key points from it. You can do it by following the steps below:
Read through the Conversation:
This is the first step of the manual method. In it, you should scroll through all of your conversation. When you are scrolling your conversation, you should keep your focus on the main key points. These points can be in the form of key updates, different sorts of data or other specific information. If you are looking to summarize your group chats, then you should look for the patterns or repeated themes. These themes will be enough to summarize your entire discussion.
Highlight Key Messages:
This is the second step of the manual method. In it, you should use WhatsApp’s “Starred Messages” feature. You should use it to highlight your key messages. If you want to mark a message as “starred”, then you should tap and hold on that message. Now you should select the star icon. And this message is “starred” now. You can come back to this message with ease while you are making your summary.
Take Notes:
This is the third step of the manual method. When you are reviewing your whole conversation, you should jot down the brief notes. These notes should summarize your main points. You can take help from bullet points or short sentences for this purpose. This will enable you to keep things concise and short. Keep in mind that you should include all of the important dates, deadlines or other key points that were discussed while taking your notes.
Create a Summary:
This is the fourth step of the manual method. You have highlighted your key messages. You have also taken the notes of these key messages. Now you should compile them into a short and concise summary. Your aim should be 5-10 sentences for the summary. These sentences should contain your main ideas. If your conversation is very long, then you should create a longer summary. But I recommend you keep your summary as brief as you can.
Revisit and Edit:
This is the final step of the manual. In it, you will have to review your summary. Review it to make sure that your summary is accurate and upto the mark. You can go back to your conversation if you want to re-clarify any points. Once you are fully satisfied, then you can save your summary in a selection document. You can save your summary in the note-taking app too. Now you can use it with ease for future references.
Using WhatsApp’s Export Feature:
It’s true that you can summarize your WhatsApp conversation by using the manual method. But this method is hectic and time consuming. If you want to save your time and energy, then I recommend you to use WhatsApp’s Export Chat feature. This feature allows you to export your entire conversation. And once it is exported, you can review the entire conversation outside the app. This will make it easier for you to search for the key and important information and to summarize it.
How to Export a WhatsApp Chat:
To export your WhatsApp conversation, you will have to follow the steps below:
- You should open the chat you want to export.
- You should tap on the three-dot menu in the top right corner of your Android phone. Or you should tap the chat title at the top of your iOS device.
- You should select “More”
- Now you should choose the “Export Chat” option.
- You should choose whether you want to include your media (images, videos, audios etc) or not. If you include media, then it will make your file much heavier. So I will advise you to export your conversation without the media. It will help you in easier summarization of your conversation.
- Choose the method for exporting the chat (email, Google Drive, etc.).
Once you have exported your conversation, then you can open it as a text file. Now you can easily scroll through your conversation to find important information. When you find the important information, then follow the same steps as mentioned in the manual method. And create a summary of your entire conversation.
Summarizing with Third-Party Apps and Tools:
You can also use several third-party apps and tools to summarize your long WhatsApp conversations. They do it in a faster and more efficient way. These tools first automatically analyze your chats. Then they generate the summaries of these chats. And hence save you time, energy and efforts.
Text Summarization Tools:
There are a lot of text summarization tools in the market. These tools can help you in condensing your large amount of text into a summary. These tools work by analyzing your content first. Then they identify the key phrases, information and topics in your conversation. And then summarize it based on all of these things.
Some popular summarization tools include:
- SummarizeBot
- Resumer
- SMMRY
In order to use these tools, you will have to export your entire WhatsApp conversation. Then you will have to paste this entire text into the tool. And this tool will then generate a summary for you. While these tools can be helpful, still I will advise you to review the generated summary once. It is important to make sure that it is accurate and has the key points you were in need of.
AI-Powered Apps:
AI-powered apps are becoming very popular nowadays. Some of them are in use for the summarisation text too. You can use these apps to summarize your WhatsApp conversations. These apps use artificial intelligence to first understand the context. And then they generate a more accurate summary than the simple summarisation tools.
Some AI-powered apps that can summarize your entire WhatsApp conversations include:
Otter.ai:
This app can transcribe and summarize your voice messages. It can also transcribe and summarize the calls you made through WhatsApp.
Genius Scan:
This is an AI scanning app. It can extract text from images or documents you have shared in your chats.
Evernote:
Evernote was primarily a note-taking app. But now, Evernote has powerful search and summarization features too. These features can be very helpful for you when you are summarizing your long chats.
Jasper.ai:
This is an AI writing assistant. But it can also summarize your text, including your WhatsApp conversations.
Quillbot:
It is in use for paraphrasing, but Quillbot can also summarize your text. So you can use it for summarizing your WhatsApp conversations.
Organizing and Storing Your Summary:
After you have summarized your WhatsApp conversation, now it is essential to store your summary in an organized manner. It will help you in having easy access to your information later on. You can use a cloud-based storage like Google Drive, Dropbox, or OneDrive for this purpose. They will keep your summaries secure. And you will be able to access them across all your devices.
Create a Summary Document:
I recommend you to create a separate document specially for the summaries of your WhatsApp conversations. You should organize these documents by date or topic. It will enable you to quickly find the specific summary you need.
Tagging and Labeling:
You should use tags and labels to categorize your summaries. For example, if you have summarized a work-related chat, use labels like “Work”, Project X, or “Client Y” for it. This thing will make it easier for you to search for specific summaries when you need them.
Conclusion:
Summarizing an entire WhatsApp conversation can be a bit difficult. But by applying the right approach, you can do it with ease. You can do it by following multiple methods. These methods can be the manual summarisation of your conversation, the use of WhatsApp’s export feature or by using any third-party apps. Remember that you should be careful to include all the essential information in the summary. You should also keep your summary concise and organized. Follow the steps explained above and summarize your entire WhatsApp conversation in an efficient manner.
FAQS:
Q: Can I summarize the entire WhatsApp conversation manually?.
Ans: Yes you can. Follow the simple steps explained in the article above. And summarize your WhatsApp conversation manually.
Q: Which AI app can help in summarizing my WhatsApp conversation?.
Ans: Otter.ai and Jasper.ai can help in summarizing your WhatsApp conversation.
Q: How do you archive conversations on WhatsApp?.
Ans: To archive your WhatsApp conversation, select the chat. Press option. Select archive in the options. Press ok. And that’s it.
Q: Can ChatGPT help me in summarizing my WhatsApp conversation?.
Ans: Yes it can. Paste your WhatsApp conversation in ChatGPT. And ask it to summarize it. It will summarize it in seconds.
